Thursday, August 25, 2011

How to Restrict Users from Switching Views in SharePoint?

Yes, that was a common requirement from our SharePoint users! They wants to restrict other users from changing views from views drop-down in SharePoint. Here is how we can make it happen:

  • Browse to the target list or library
  • Click on Site Action > Edit Page
  • On the Web Part Click Edit > Modify Shared Web Part
  • Change Toolbar to either ‘Summary’ or ‘No toolbar’
  • Now users won't get the select ‘View’ drop-down menuRestrict Users from Changing Views in SharePoint
This will hide the "View" drop down! Same thing can be done with SharePoint designer as well.

And for users who needs the access,  you can create a target audience navigation link that links them to the proper view of the list/library.

What if user types the View URL directly? we can't stop them, right? So the perfect solution is Set Permissions and Restrict Access to SharePoint Views

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