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Import From CSV File into SharePoint List using Powershell

Periodically, We needed the data from a CSV file, which is generated by an external Third-party application, to be imported to SharePoint 2010 List. To fulfill this requirement,  I wrote a quick PowerShell script which will read the CSV file and import the data into SharePoint list using PowerShell.
How Import CSV into SharePoint List using Powershell?

PowerShell Script to import from CSV file to SharePoint 2010 list
Lets import csv file to SharePoint list using PowerShell
Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue

#Read the CSV file
$CSVData = Import-CSV -path "C:\Data.csv"

#If the CSV Doesn't has column Headers, you can create Named Headers
$CSVData = Import-CSV -path "C:\Data.csv" -Header("Title", "Description", "Priority", "AssignedTo", "DueDate", "Status")

#Get the Web
$web = Get-SPWeb -identity "http://sharepoint.crescent.com/sites/Marketing/"

#Get the Target List
$list = $web.Lists["Log"]

#Iterate through each Row in the CSV
foreach ($row in $CSVData) 
 {
   $item = $list.Items.Add();
   
   $item["Title"] = $row.Title
   $item["Description"] = $row.Description
   $item["Priority"] = $row.Priority

   #Set the People Picker Field value
   $item["Assigned To"] = Get-SPUser -Identity $row.AssignedTo -web "http://sharepoint.crescent.com/sites/Marketing/"
    
   #Set the Date Field value
   $item["Due Date"] = Get-Date $row.DueDate

   $item["Status"] = $row.Status
   $item.Update()
 }
Import CSV to SharePoint List using PowerShell
We scheduled this script through Windows Task Scheduler: How to schedule a powershell script using windows task scheduler

In an another case, before importing a list item from CSV file, I had to check whether the item which is being added, is already exists in the List. If It doesn't exists, let the script add new item from CSV file.
$ListItems = $reconciliationList.Items | Where-Object { $_.Item("Title") -eq $row.Title}

  if ($ListItems -eq $null)
    { 
      #ADD Item to the List
    }

Update Lookup values in PowerShell:
Unlike other fields, SharePoint look-up fields can't be set directly. We have to get the lookup parent id, to update the lookup field values.
   
 #For Lookup values: Lookup Parent List
 $DepartmentList=$web.Lists["Department"]

 #Get the Lookup Item from Parent List
 $LookupItem = $departmentList.Items | Where-Object { $_.Item("Title") -eq $row.Department}

 if($LookupItem -ne $null)
 {
     $deptLookup = New-Object Microsoft.Sharepoint.SPFieldLookupValue($LookupItem.ID,$row.Department)
 }

 #Set the Lookup field value
 $item["Department"] = $deptLookup
   
 $item.Update() 
Import From CSV File into SharePoint List using Powershell Import From CSV File into SharePoint List using Powershell Reviewed by Salaudeen Rajack on April 29, 2013 Rating: 5

9 comments:

  1. Replies
    1. For MOSS, use:
      [System.Reflection.Assembly]::LoadWithPartialName("Microsoft.SharePoint") > $null;

      $site=new-object Microsoft.SharePoint.SPSite($SiteULR);
      $web=$site.openweb();

      Delete
  2. To get this to work for lookup values, i had to replace the "if" condition with the following:-
    if($LookupItem -ne $null)
    {
    $LookupListItem = $LookupItem[0]
    $deptLookup = New-Object Microsoft.Sharepoint.SPFieldLookupValue($LookupListItem.ID,$row.department)
    }

    ReplyDelete
  3. In this "$ListItems = $reconciliationList.Items | Where-Object { $_.Item("Title") -eq $row.Title}

    if ($ListItems -eq $null)
    {
    #ADD Item to the List
    }
    """"
    What is $reconciliationList.Items and when i execute the script its not working..
    Please help

    ReplyDelete
    Replies
    1. $reconciliationList is a SPList object!

      Delete
  4. When the CSV file has special characters like ä,ö they are not entered correctly.

    ReplyDelete
    Replies
    1. Convert the CSV file into Unicode and then process:
      Get-Content "C:\Reports\Data.csv" | Out-File "C:\Reports\Converted-Data.csv" -Encoding Unicode

      Delete
  5. How do I refer column names with space? E.g. instead of "Name" its "Name of the Person" in my CSV.

    ReplyDelete

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