Tuesday, January 27, 2015

How to Use PowerShell in SharePoint Online

I know I said it several times, but I'll say it again: I'm a big fan of PowerShell! PowerShell makes repetitive tasks easier and makes life smarter. It helps to automate complex tasks and reduces risk of human errors. In this article, I'm exploring how to use PowerShell with SharePoint online.

how to connect to SharePoint online using PowerShell:
Follow these steps to connect to SharePoint online via PowerShell.

Step 1: Make sure You have PowerShell and SharePoint Online PowerShell Module Installed
To download Windows Management Framework 3, which includes PowerShell 3.0: http://www.microsoft.com/en-us/download/details.aspx?id=34595

To Download and Install SharePoint online PowerShell module:
You must download and install SharePoint Online Management Shell to start with.  Download PowerShell for SharePoint online at: https://www.microsoft.com/en-us/download/details.aspx?id=35588

install powershell for sharepoint online

Step 2: How to Connect to SharePoint online with PowerShell
Launch "SharePoint Online Management Shell" from start menu and connect to SharePoint Online Administration Center first.
Connect-SPOService -Url https://salaudeen-admin.sharepoint.com `
           -credential salaudeen@salaudeen.onmicrosoft.com
This cmdlet must be run before we use any other SharePoint Online cmdlets. Make sure you connect with an account with the global administrator permissions and use HTTPS in the admin site URL.  You'll get The prompt for password.
Connect to SharePoint online with PowerShell

Step 3: Start using SharePoint online PowerShell cmdlets!
Once connected, you can use SharePoint Online cmdlets. Here are some examples. Lets create a site collection in SharePoint online using PowerShell.

SharePoint online PowerShell create site collection
#Lets create a new Site collection:
New-SPOSite -Url https://salaudeen.sharepoint.com/sites/Sales `
   -Owner salaudeen@salaudeen.onmicrosoft.com -StorageQuota 1000 -Title "Sales Site" 
powershell script to connect to sharepoint online

Create group in SharePoint Online with PowerShell ISE:
You can also use PowerShell ISE. Lets create a group using PowerShell for SharePoint online.
#sharepoint online powershell create group:
Import-Module Microsoft.Online.SharePoint.Powershell -DisableNameChecking

#Connect to SharePoint Online
Connect-SPOService -Url https://salaudeen-admin.sharepoint.com `
      -credential salaudeen@salaudeen.onmicrosoft.com

#create group
New-SPOSiteGroup -Site https://salaudeen.sharepoint.com/sites/Sales  `
            -Group "Sales Managers" -PermissionLevels "Full Control" 
how to run powershell on sharepoint online

Index of SharePoint online PowerShell cmdlets:
For the list of available cmdlets for SharePoint online, Refer: SharePoint online 2013 PowerShell cmdlets at https://technet.microsoft.com/en-us/library/fp161364.aspx
You can also use this cmdlet to list SharePoint online PowerShell cmdlets:
Get-Command –Module Microsoft.Online.SharePoint.PowerShell
connect to sharepoint online using powershell

Limitation: Unlike SharePoint on-premises, SharePoint online offers only least set of PowerShell cmdlets to manage SharePoint online. E.g. There is no direct PowerShell cmdlets to activate feature, create subsite, create list, add list item, etc. Solution would be utilizing client side object model (CSOM) with PowerShell!
Client Side Object Model (CSOM) is a subset of: SharePoint Online Management Shell!

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