Saturday, January 2, 2016

Fix SharePoint Lookup Column Values Blank Issue using PowerShell

Problem: SharePoint lookup columns are broken in below scenarios:

  • If the parent lookup list is deleted and recreated - Then the connection between lookup list and the lookup column will be broken and you'll get empty values!
  • When you export-import a subsite or lists, lookup fields become orphaned from its parent list!
  • When you save a lists as list templates and use it in another site, the lookup column no longer works - even though you created the parent lookup list in the target site!
Root Cause: SharePoint lookup columns are connected with its parent lookup list column through WebID and ListID GUIDs which are generated every time when the object is recreated. So, when you export-import or re-create the parent lookup lists, this connectivity is broken.
sharepoint lookup column empty value
If you come across any of the above scenario and your lookup column is broken, you have to re-link the lookup column with its parent list. Use this PowerShell script to fix the lookup columns in SharePoint.

PowerShell Script to fix SharePoint 2013 Lookup Column Blank Values:
Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue

#Configuration Parameters
$ListName="Project Milestones" 
$LookupColumnName="Parent Project"
$LookUpListName="Projects" #Parent List 

#Get the Objects
$Site = Get-SPWeb $SiteURL
$List = $web.Lists[$ListName]
$LookupList = $web.Lists[$LookUpListName]
$Column = $List.Fields[$LookupColumnName]

#Update column schema
$Column.SchemaXml = $Column.SchemaXml.Replace($Column.LookupWebId.ToString(), $Web.ID.ToString())
$Column.SchemaXml = $Column.SchemaXml.Replace($Column.LookupList.ToString(), $LookupList.ID.ToString())

Write-host "Lookup column fixed!" -f Green

This fixes SharePoint 2013 lookup column blank values issue.

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