Sunday, September 25, 2016

Get User Department, Job Title from User Information List of SharePoint using PowerShell

Requirement: From a business requirement, need to generate a report for department wise users of a Intranet portal site. Say, How many users from "Sales" department have access to SharePoint Intranet portal?

Solution: Either query user profiles store or user information list to get the user profile properties such as Department, Job title, etc.


PowerShell to query User Information List in SharePoint:

Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue

#Configuration Parameters  
$WebURL="http://portal.crescent.com/"
$ReportLocation = "C:\UserAnalysisRpt.csv"

#Get the Web
$Web = Get-SPWeb $WebURL

#Get User information list
$UserInfoList = $Web.SiteUserInfoList

 #Get all Groups of the web and Iterate through    
 Foreach ($Group in $Web.Groups) 
 {
    #Get Permission Levels Applied to the Group   
    $RoleAssignment = $Web.RoleAssignments.GetAssignmentByPrincipal($Group)
 
    $RoleDefinitionNames=""
    foreach ($RoleDefinition in $RoleAssignment.RoleDefinitionBindings)
    {  
        $RoleDefinitionNames+=$RoleDefinition.Name+";"
    }
    #Array to Hold Result - PSObjects
    $ResultCollection = @()

    "Group Name: $($Group.name) : Permissions: $($RoleDefinitionNames)" >> $ReportLocation
    #Iterate through Each User in the group
        foreach ($User in $Group.users) 
        {
            #Get the User details from UIL
            $UserInfo = $UserInfoList.GetItemById($User.ID)            
            $Department = $UserInfo['Department']
            $JobTitle = $UserInfo["JobTitle"] 
            
            #Send the output the report file
            $User.name + "`t" + $user.Email + "`t" + $Department + "`t" + $JobTitle >> $ReportLocation
        }    
 } 
 Write-host "User analysis data has been Exported to $ReportLocation"

If you want to go for querying user profile properties from profile store, use my another post: Query User Profile Properties using PowerShell in SharePoint 2013



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