SharePoint Online: Delete List Items Created in the Past 7 Days using PowerShell
Requirement: Delete All List Items created within the past 7 days in SharePoint Online List.
PowerShell to Delete SharePoint Online List Items based on Created Date
Are you looking for a way to quickly delete all list items that were created in the past 7 days? PowerShell can help! In this guide, we’ll show you how to use PowerShell to delete all your old list items:
You can use PowerShell to delete items in a SharePoint Online list that were created in the past X days using the following script. This script connects to the SharePoint Online site and retrieves the items in the specified list using the SharePoint Client-Side Object Model (CSOM). The CAML query is then used to retrieve only the items created within the past X days. Finally, the script loops through each item and deletes it, providing a convenient and automated way to remove older items in your SharePoint list data.
#Load SharePoint CSOM Assemblies
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll"
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.Runtime.dll"
#Parameters
$SiteURL = "https://Crescent.sharepoint.com"
$UserName = "Salaudeen@CrescentTech.com"
$Password = "Password Goes Here"
$SecurePassword= $Password | ConvertTo-SecureString -AsPlainText -Force
#Setup the Context
$Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($SiteURL)
$Ctx.Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($UserName, $SecurePassword)
#Get the List
$List = $Ctx.Web.Lists.GetByTitle("Documents")
#Query to Get All List Items Created in the Past 7 Days
$CAMLQuery = New-Object Microsoft.SharePoint.Client.CamlQuery
$Query = "@
<View Scope='RecursiveAll'>
<Query>
<Where>
<Geq>
<FieldRef Name='Created' />
<Value Type='DateTime'><Today OffsetDays='-7'/></Value>
</Geq>
</Where>
</Query>
</View>"
$CAMLQuery.ViewXml =$Query
#Get List Items matching given conditions
$ListItems = $List.GetItems($CAMLQuery)
$Ctx.Load($ListItems)
$Ctx.ExecuteQuery()
#Delete List Items
Write-host "Total Number of Items Matching:"$ListItems.Count
Foreach ($Item in $ListItems)
{
$List.GetItemById($Item.id).Recycle() | Out-null
Write-host "Deleted List Item:"$Item.Id
}
$Ctx.ExecuteQuery()
PnP PowerShell to Delete List Items Created in the Past 7 Days:
While the CAML method of filtering list items is the recommended approach, here is an alternate approach to delete list items created in the past N number of days.
#Variables
$SiteURL = "https://crescent.sharepoint.com"
$listName ="Documents"
$Days = -7
$UserName = "Salaudeen@TheCrescent.com"
$Password = "Password1"
$SecurePassword= $Password | ConvertTo-SecureString -AsPlainText -Force
$Cred = New-Object -TypeName System.Management.Automation.PSCredential -argumentlist $UserName, $SecurePassword
#Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -Credentials $Cred
#Get All List Items
$ListItems = Get-PnPListItem -List $ListName -Fields "Title","Created","ID","GUID" -PageSize 2000
#Set Cutoff Date - Past 7 days
$CutoffDate = (Get-Date).AddDays($Days)
ForEach($Item in $ListItems)
{
#Get the Created Date of the Item
$CreatedDate = $Item["Created"]
If($CreatedDate -ge $CutoffDate)
{
Remove-PnPListItem -List $ListName -Identity $Item.Id -Force -Recycle
Write-Host "Deleted List Item:"$Item.Id
}
}
Replace the value of the variables as per your SharePoint Online site, list, etc. The $Days variable determines the number of days back from the current date to delete items. In this example, it is set to 7 days.
