Manage Access Request Settings in SharePoint

Access request feature allows users to request access to sites and content. Access requests feature is improved in SharePoint 2013. Now, Administrators can keep a track of access requests.

Enable access request SharePoint 2013

Site owners can enable access requests in SharePoint. To configure access request settings in SharePoint 2013, navigate to: Go to

  • Settings >> Site Settings
  • Click the “Site permissions” link under the “Users and permissions” section
  • Now, from the ribbon, click on the “Access Request Settings” button. You’ll be prompted with the access request Settings popup window.sharepoint 2013 allow access request
  • Click on the “Allow access request” option to enable access request and enter the E-mail address of the user who will receive access requests from that site.sharepoint 2013 access request email address

This allows access request in SharePoint 2013. You can change access request email or you may want to turn off access request at later point of time by visiting the same link.

Manage access request SharePoint 2013:
Here is how the process works: When users who don’t have access to this site will get the “Let us know why you need access to this site” page where they can enter their request and submit.
sharepoint 2013 turn off access request
Once a request sent, site collection administrators can approve to reject this request by opening the “Access requests and invitations” link on the site settings page. – This link is visible ONLY after someone sent an access request!
access request sharepoint 2013
This page lists down all SharePoint 2013 access requests and invitations.
sharepoint 2013 access request settings powershell
To approve or decline any requests, Just open the access request item, set the permissions for the user, and click on the “Approve” or “Decline” button.
sharepoint 2013 access request history

Once it is approved/rejected, that entry removed from the access request queue and moved to access request history. SharePoint keeps track of the access requests and replies as a conversation under access request history.
sharepoint 2013 approve access request

Enable access request in SharePoint using PowerShell:

To allow access request in SharePoint 2013, on entire site collection, here is the PowerShell script.

Add-PSSnapin Microsoft.SharePoint.Powershell

#Set the site URL variable accordingly!
$SiteURL = "https://intranet.crescent.com"

$site = Get-SPSite $SiteURL

ForEach ($web in $site.AllWebs | where { $_.Permissions.Inherited -eq $false})
{
   #sharepoint 2013 access request settings powershell
   $web.RequestAccessEmail="[email protected]"
   write-host Updated Access request settings for $web.Title, at: $web.URL 
}

This script can be slightly changed and used for setting access request configuration for all sites in the entire web application.

Disable Access Requests for all sites in the web application:

Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue

$WebAppURL ="http://your-web-app-url.com/"

#Get all sites
$WebsColl = Get-SPWebApplication $WebAppURL | Get-SPSite -Limit All | Get-SPWeb -Limit All

ForEach ($web in $WebsColl)
{
        if($web.RequestAccessEnabled -and $web.Permissions.Inherited -eq $false)
        {
            #Disable access request
            $web.RequestAccessEmail=""
            $web.Update()
            write-host "Access request disabled at site:"$web.URL
        }
}

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Salaudeen Rajack

Salaudeen Rajack is a SharePoint Architect with Two decades of SharePoint Experience. He loves sharing his knowledge and experiences with the SharePoint community, through his real-world articles!

11 thoughts on “Manage Access Request Settings in SharePoint

  • April 2, 2019 at 2:13 PM

    Hi, can we add multiple email addresses in Access Request Settings field?

    Reply
  • October 24, 2017 at 6:40 AM

    I need to change the owner who gets the notification for pending request. I changed in the access request setting still the old user gets the notification.After removing the old user from the SCA, his permissions still shows full control and the mails goes to him.How can I change that. Its happening in sharepoint online.

    Reply
  • September 27, 2017 at 10:29 PM

    Hi Salaudeen,
    I have a custom Site Template attached to my EPT. After creating a project and subsequent Project Site, the Access Request Email is populated with “[email protected]”. I’ve tried everything to configure this email to be populated with something else (for example: the Project Owners email) but nothing works. Do you know how to configure the Access Request Email address for a custom site Template?

    Reply
  • December 1, 2016 at 10:47 PM

    Hi salaudeen, i want to disable manage access request option global.i tired by disabling manage access request option at root site level.but whenever i create any sub site.again i’m getting manage access request enable.could you please suggest on this

    Reply
  • August 9, 2016 at 10:31 AM

    Hi salaudeen, By default it is taking “Edit” permission. is there any way to choose “read” as default?

    Reply
  • January 19, 2016 at 6:19 PM

    Hi
    am site collection admin how to enable all the requests in all sub sites come to me

    Reply
    • January 20, 2016 at 6:43 AM

      Use the PowerShell script given above. Set: $web.RequestAccessEmail to your E-mail

      Reply
  • October 2, 2015 at 10:53 PM

    Hi Salaudeen, how do I change the subject and body of the SharePoint Request Email?
    Thank you

    Reply
    • October 5, 2015 at 10:12 PM

      Thank you Salaudeen.

      Reply

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