Co-Authoring Feature in SharePoint – FAQs

What is co-authoring exactly means?
Co-Authoring is an amazing feature in SharePoint – Office Web Apps which allows multiple users to edit and collaborate concurrently in real-time. Yes, You heard it right! Multiple authors can edit one document (Word, Excel, PowerPoint, etc) and simultaneously other user’s changes will be reflecting everyone! It’s definitely a great productivity-boosting feature.

Multiple users can work on the same document at the same time while they see each other works in the document, so they don’t make any conflicts as they make edits. There is no limit to the number of users. Any number of people can work on the same document at the same time.

How to use Co-Authoring in SharePoint 2013 with Office Web Apps:

Here is how the Co-authoring works in Excel documents with SharePoint 2013 – Office Web Apps:

Step 1: Navigate to any document library/folder where your Excel files are stored. Click on the context menu button and click on More options as in the below screen.

co authoring in sharepoint 2013

Step 2: Choose the “Edit in Browser” menu item from the context menu.
excel co authoring sharepoint 2013
Step 3: This launches your Excel Sheet in Edit mode in the browser. You can get the changes as soon as it’s made by any other user – concurrently editing the document.

When more than one person is working on the same file, You’ll get all author names at the bottom right section.
co-authoring office web apps sharepoint 2013
Alternatively, You can just click on the document to launch it in read-only mode in the browser and then click on the “Edit in Browser” command from the ribbon.

Please note, Co-Authoring feature is not available through on all office clients (E.g. Co-authoring is available only through Excel Web Apps for Excel spreadsheets. For word documents, Co-Authoring is available via Microsoft Office Word Application). Also, It doesn’t work when you enable check-in/check-out functionality! Refer to this Technet link for supported clients: Overview of co-authoring in SharePoint 2013

Tips: Multiple People can work on a Excel file stored in UNC network share, via “Shared Workbook feature” of Excel. Just click on “Share Workbook” under Review tab.

Salaudeen Rajack

Salaudeen Rajack is a SharePoint Architect with Two decades of SharePoint Experience. He loves sharing his knowledge and experiences with the SharePoint community, through his real-world articles!

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