SharePoint Online: Enable Versioning on All List and Libraries using PowerShell
Requirement: Enable Versioning on all lists in SharePoint online site.
How to Enable Versioning on a List or Library in SharePoint?
The Version History feature in SharePoint allows you to access a previously saved copy of a document or list item. By default, versioning is enabled on your document library in SharePoint Online. When a save operation happens, SharePoint creates a new version along with metadata such as, who saved the item, when it was created, etc. To enable versioning for a list or library in SharePoint online,
- Go to your document library >> Click the Library tab on the Ribbon >> Click on Library Settings.
- Under General Settings, click the Versioning Settings link.
- From the Versioning Settings page, choose “Create major versions”. Optionally, you can set a limit on the number of versions.
- This enables SharePoint online document library versioning. Once the versioning feature is enabled, you can select a document or a list item and click on “Version History” from the context menu or from the Ribbon to view versions created.
SharePoint Online: PowerShell to Enable Versioning
Here is the PowerShell to enable version history on a given list or library.
#Load SharePoint CSOM Assemblies
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll"
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.Runtime.dll"
Function Enable-SPOVersioning()
{
param
(
[Parameter(Mandatory=$true)] [string] $SiteURL,
[Parameter(Mandatory=$true)] [string] $ListName
)
Try {
#Setup Credentials to connect
$Cred= Get-Credential
$Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($Cred.Username, $Cred.Password)
#Setup the context
$Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($SiteURL)
$Ctx.Credentials = $Credentials
#Get the List
$List = $Ctx.Web.Lists.GetByTitle($ListName)
#sharepoint online powershell enable versioning
$List.EnableVersioning = $True
$List.MajorVersionLimit = 50
$List.Update()
$Ctx.ExecuteQuery()
Write-host -f Green "Versioning has been turned ON at $ListName"
}
Catch {
write-host -f Red "Error:" $_.Exception.Message
}
}
#Set Parameters
$SiteURL="https://crescenttech.sharepoint.com"
$ListName="Projects"
#Call the function
Enable-SPOVersioning -SiteURL $SiteURL -ListName $ListName
PowerShell script to enable versioning on all lists and libraries in SharePoint Online:
Let’s activate version history on all lists and libraries of a SharePoint Online site.
#Load SharePoint Online Assemblies
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll"
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.Runtime.dll"
##Variables for Processing
$SiteUrl = "https://portal.crescent.com.com/sites/Sales/"
$UserName="[email protected]"
$Password ="Password goes here"
try{
#Setup the context
$Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($UserName,(ConvertTo-SecureString $Password -AsPlainText -Force))
$Context = New-Object Microsoft.SharePoint.Client.ClientContext($SiteUrl)
$Context.Credentials = $credentials
#get the site and lists
$web = $context.Web
$context.Load($web)
$context.load($web.lists)
$Context.executeQuery()
#Iterate through each list in the web
foreach($list in $web.lists){
if ($list.hidden -eq $false)
{
#Enable versioning
$list.EnableVersioning = $true
$lIST.MajorVersionLimit = 50
$list.Update()
$Context.ExecuteQuery()
Write-host "Versioning has been turned ON at :"$List.title
}
}
}
catch{
write-host "Error: $($_.Exception.Message)" -foregroundcolor Red
}
This script turns on versioning in SharePoint online for all lists and libraries in the given site. If you want to filter and enable versioning on document libraries alone, use:
If($List.BaseType -eq "DocumentLibrary")
{
#Enable version history
}
SharePoint Online: Enable Versioning using PnP PowerShell
To check if versioning feature is enabled for the List, use: $List.EnableVersioning
#Config Variables
$SiteURL = "https://crescenttech.sharepoint.com"
$ListName ="Projects"
#Connect to PNP Online
Connect-PnPOnline -Url $SiteURL -Credentials (Get-Credential)
#Get List
$List = Get-PnPList $ListName
If($List)
{
#sharepoint online enable versioning powershell
Set-PnPList -Identity $ListName -EnableVersioning $True -MajorVersions 20
}
Similarly, you can configure versioning settings for all lists on a site
#Config Variables
$SiteURL = "https://crescenttech.sharepoint.com"
#Connect to PNP Online
Connect-PnPOnline -Url $SiteURL -Credentials (Get-Credential)
#Get All Lists from the web
$Lists = Get-PnPList | Where {$_.Hidden -eq $false}
ForEach($List in $Lists)
{
#Enable versioning and set Number of versions to 50
Set-PnPList -Identity $List -EnableVersioning $True -MajorVersions 50
Write-host -f Yellow "Configured Versioning on List:"$List.Title
}
Likewise, To enable minor versions, use:
Set-PnPList -Identity $ListName -EnableVersioning $True -EnableMinorVersions $True -MajorVersions 25 -MinorVersions 25
Enable Versioning with Major and Minor versions for All Document Libraries in a site
Here is the PnP PowerShell to enable minor versions for all libraries:
#Config Variables
$SiteURL = "https://crescent.sharepoint.com/sites/Neo"
#Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -UseWebLogin
#Get all document libraries
$Libraries = Get-PnPList | Where {$_.BaseType -eq "DocumentLibrary" -and $_.Hidden -eq $False}
ForEach($Library in $Libraries)
{
#sharepoint online enable versioning powershell
Set-PnPList -Identity $Library -EnableVersioning $True -EnableMinorVersions $True
}
How long does SharePoint Online keep version history? Forever!
How to check that which doc libs has versioning enabled or disabled?
Use: $List.EnableVersioning ,Here is my another article to help you SharePoint Online: Check if Versioning is enabled or disabled in all Lists and Libraries using PowerShell
Amazing Article and indeed very very helpful in disabling the versioning of the DLs and sites. I am interested in knowing how can we disable the same for the new sites that are being created. This script would work only on the current sites.
Did someone try that