Admin Reports Permission PnP PowerShell PowerShell SharePoint SharePoint Online SharePoint Online Management Shell Site Collection Administrator 

SharePoint Online: PowerShell to Get Site Collection Administrators

Salaudeen Rajack 0 Comments , , , ,

Requirement:  SharePoint Online PowerShell to List All Site Collection Administrators.

SharePoint Online site collection administrators possess full control of the entire site collection – including top-level site, subsites, all lists, and libraries in the site collection. Each SharePoint site collection can have its own Site Collection Administrators, Typically assigned during the time of site collection creation by SharePoint Online administrators through SharePoint Online Admin Center site, as Primary Site Owner and site collection Administrators. Any additional site collection administrators can be added/removed through the site settings page.

To manage site collection administrators, log in to SharePoint Admin Center>> Expand “Sites” >> Active Sites >> Select the site from the list >> Click on “Permissions” and then choose “Manage Admins”

sharepoint online get site collection administrators

Site collection administrators have the same access rights as same as primary site owners but the only difference is: E-mail notifications! Primary site collection administrators are those who’ll be getting Email notifications such as site collection storage limit warning Emails.

How to Get site collection administrators in SharePoint Online?

If you want to get all site collection administrators of a SharePoint Online site,

  • Click on Site Settings Gear, select Site Settings
  • On the Site Settings page, click on the “Site Collection Administrators” link under the “Users and Permission” group.
  • This page gives you the list of site collection administrators on the particular site collection.
    sharepoint online get site collection admin powershell
We don’t have Secondary Site Collection Administrators in SharePoint Online. A Site Collection can have one Primary Site owner and additional site collection Administrators!

Now, Let’s use the PowerShell script to get site collection administrators in SharePoint Online.

Get Primary Site Collection Administrator – Owner using PowerShell

Here is how to use the PowerShell script to get site collection administrators in SharePoint Online. 

#Load SharePoint CSOM Assemblies
Add-Type -Path "C:\Program Files\SharePoint Online Management Shell\Microsoft.Online.SharePoint.PowerShell\Microsoft.SharePoint.Client.dll"
Add-Type -Path "C:\Program Files\SharePoint Online Management Shell\Microsoft.Online.SharePoint.PowerShell\Microsoft.SharePoint.Client.Runtime.dll"
Add-Type -Path "C:\Program Files\SharePoint Online Management Shell\Microsoft.Online.SharePoint.PowerShell\Microsoft.Online.SharePoint.Client.Tenant.dll"
  
#Get Primary Owners of All Site collections from the Tenant
Function Get-SPOPrimarySiteOwners($AdminSiteURL, $Cred)
{
    #Setup credentials to connect
    $Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($Cred.Username, $Cred.Password)
   
    #Setup the context
    $Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($AdminSiteURL)
    $Ctx.Credentials = $Credentials
  
    #Get the tenant object 
    $Tenant = New-Object Microsoft.Online.SharePoint.TenantAdministration.Tenant($ctx)
  
    #Get All Site Collections
    $SiteCollections=$Tenant.GetSitePropertiesFromSharePoint(0,$true)
    $Ctx.Load($SiteCollections)
    $Ctx.ExecuteQuery()
 
    #Iterate through Each site collection
    ForEach($Site in $SiteCollections)
    {
        #Get the Site Collection and Audit Objects
        $Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($Site.URL)
        $Ctx.Credentials = $Credentials
        
        #Get the Site collection
        $SiteCollection = $Ctx.Site
        $Ctx.Load($SiteCollection)
        $Ctx.ExecuteQuery()
 
        #Get Site Owner
        $Owner = $SiteCollection.Owner
        $Ctx.Load($Owner)
        $Ctx.ExecuteQuery()
        
        #Output Primary Site owner Details
        $SiteCollection | Select URL, @{Name="Owner Name";Expression={$_.Owner.Title}}, @{Name="Owner Email";Expression={$_.Owner.Email}}
    }
}
  
#Set Parameters
$AdminSiteUrl = "https://crescenttech-admin.sharepoint.com/"
$Cred= Get-Credential
 
Get-SPOPrimarySiteOwners -AdminSiteURL $AdminSiteUrl -Cred $Cred

This gets the primary site collection administrator using PowerShell in SharePoint Online.

SharePoint Online: PowerShell to Get Site Collection Administrators

You can use the PowerShell cmdlet Get-SPOUser along with the filter IsSiteAdmin property to get the list of Site collection administrators of the given site collection. This gets you both primary site owners and site collection administrators.

#Variables for processing
$AdminURL = "https://Crescent-admin.sharepoint.com/"
$AdminName = "[email protected]"
$SiteCollURL="https://Crescent.sharepoint.com/sites/sales"
 
#User Names Password to connect 
$Password = Read-host -assecurestring "Enter Password for $AdminName" 
$Credential = new-object -typename System.Management.Automation.PSCredential -argumentlist $AdminName, $Password

#Connect to SharePoint Online
Connect-SPOService -url $AdminURL -credential $Credential

#Get the Site colection
$SiteColl = Get-SPOSite $SiteCollURL
    
#sharepoint online powershell get all site collection admins
$SiteAdmins = Get-SPOUser -Site $SiteCollURL -Limit ALL | Where { $_.IsSiteAdmin -eq $True}
foreach($Admin in $SiteAdmins)
{
    Write-host $Admin.LoginName        
}

PowerShell to Get Site Collection Administrators of All Site Collections in SharePoint Online:

Let’s add some error handling and get the list of site collection administrators from all site collections.

#Variables for processing
$AdminURL = "https://Crescent-admin.sharepoint.com/"
$AdminName = "[email protected]"
 
#User Names Password to connect 
$Password = Read-host -assecurestring "Enter Password for $AdminName" 
$Credential = new-object -typename System.Management.Automation.PSCredential -argumentlist $AdminName, $Password

Try {
    #Connect to SharePoint Online
    Connect-SPOService -url $AdminURL -credential $Credential

    #Get all Site colections
    $Sites = Get-SPOSite -Limit ALL

    Foreach ($Site in $Sites)
    {
        Write-host $Site.URL
    
        #Get all Site Collection Administrators
        $SiteAdmins = Get-SPOUser -Site $Site.Url -Limit ALL | Where { $_.IsSiteAdmin -eq $True}
        foreach($Admin in $SiteAdmins)
        {
            Write-host $Admin.LoginName        
        }
    }
}
catch {
    write-host "Error: $($_.Exception.Message)" -foregroundcolor Red
}

Get All Site Collection Administrators using PnP PowerShell in SharePoint Online

With PnP PowerShell, site collection administrators can be retrieved with Get-PnPSiteCollectionAdmin cmdlet. Here is the SharePoint Online PowerShell to get all site collection admins:

You must have site collection Admin rights, in order to get existing site collection administrators of a SharePoint Online site through PowerShell!
#Set Variables
$SiteURL = "https://crescent.sharepoint.com/sites/Marketing"

#Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -Credentials (Get-Credential)

#Get Site Collection Administrators
Get-PnPSiteCollectionAdmin

This PnP PowerShell script gets all site collection administrators of a given site collection. To get site collection administrators of all sites in the tenant, use: 

#Set Variables
$SiteURL = "https://crescent.sharepoint.com/"

#Get Credentials to connect
$Cred = Get-Credential

#Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -Credentials $Cred

#Get All Site collections  
$SitesCollection = Get-PnPTenantSite

#Loop through each site collection
ForEach($Site in $SitesCollection)  
{  
    Write-host -F Green "Site Collection Administrators of site: " $Site.Url  
    Connect-PnPOnline -Url $Site.Url -Credentials $Cred
  
    #Get Site Collection administrators of the site
    Get-PnPSiteCollectionAdmin
}

If you need to export all site collection administrators to a CSV file, refer: Export SharePoint Online Site Collection Administrators to CSV

Salaudeen Rajack

Salaudeen Rajack is a SharePoint Architect with Two decades of SharePoint Experience. He loves sharing his knowledge and experiences with the SharePoint community, through his real-world articles!

Leave a Reply