How to Generate the QR Code in SharePoint?

Introduction

QR codes or Quick Response codes provide a simple yet effective way to quickly access SharePoint sites, pages, and content from mobile devices. When you enable QR code generation in SharePoint, users can scan the barcode from their phones and conveniently launch the specific item, removing the need to type long URLs. In this comprehensive guide, I will walk through the various ways to generate QR codes pointing to SharePoint URLs using easy no-code solutions.

How to Create QR Code in SharePoint On-Premises?

QR codes in SharePoint can serve multiple purposes, from simplifying access to documents and sites for users on mobile devices to integrating with business processes for inventory, asset management, and beyond.

SharePoint 2016 introduced a new feature to open links on your phone or tablet using QR codes. Here is how this feature works:

  1. Go to any of your SharePoint 2016 libraries, such as the document library. From the document’s context menu, click on the tiny phone icon.
    QR Code Open this link on a phone Feature in SharePoint 2016
  2. This takes you to a page with a QR code generated for the document URL. By default, every document is assigned a unique QR code.Open documents with QR code in sharepoint 2016
  3. Use your phone’s QR code reader app to read the QR code and navigate to the document URL. This makes it easier to share documents from the library with a mobile phone.

How to Generate QR Code in SharePoint Online?

Whether you’re aiming to share documents, important links, site addresses, or specific items within your SharePoint environment, using QR Codes is the simplest way to enhance accessibility and efficiency. To create a QR code for SharePoint Online, follow any of the below options:

Option 1: Use Microsoft Edge Browser

Microsoft Edge has a built-in QR code generator that can help you generate a QR code for a SharePoint page.

  1. Go to a SharePoint website that you want to share. Navigate to the SharePoint list, library, folder, or file.
  2. Right-click on a blank area of the webpage. In the menu that appears, click on Create QR code for this page.
    how to create a qr code for a sharepoint site
  3. This generates a QR code for the particular URL you are in. You can click on the Download button to get the generated QR code image.
    sharepoint qr code generator

You can use this feature to generate a QR code for a specific SharePoint page.

Option 2: Use an Online QR Code Generator

You can use an online QR code generator (such as https://qr.io, https://www.qr-code-generator.com, https://www.the-qrcode-generator.com) to generate a QR code for a SharePoint library. Copy the URL of the SharePoint library, SharePoint folder, or template file in the Address bar to the generator, and it will create a QR code for you. You can further customize the QR code with your logo, color scheme, etc.

sharepoint online qr code

Option 3: Use the QRCode App for SharePoint

The QRCode App for SharePoint is an app part that allows you to generate dynamic QR codes on your SharePoint pages. You can insert QR codes with the URL or text of your choice and choose the size that you want. Alternatively, You can use SharePoint QR Code Generator from the Component source as well. Search for the QR code in the app store to find related apps. You can also build your own SPFx SharePoint solution.

By using these methods, you can generate QR codes (or two-dimensional barcodes) in SharePoint Online to make it easier for users to access SharePoint content on their smartphones and mobile devices.

Conclusion

Enabling QR code generation builds greater mobility and quick access to SharePoint, enhancing employee and visitor engagement on sites. No need for complex QR integrations! You can enrich pages with dynamic and scanner-friendly QR codes using the techniques outlined. So, empower your users to digitally engage with SharePoint content on the go by embedding purpose-built QR codes across your portals.

Salaudeen Rajack

Salaudeen Rajack - Information Technology Expert with Two-decades of hands-on experience, specializing in SharePoint, PowerShell, Microsoft 365, and related products. He has held various positions including SharePoint Architect, Administrator, Developer and consultant, has helped many organizations to implement and optimize SharePoint solutions. Known for his deep technical expertise, He's passionate about sharing the knowledge and insights to help others, through the real-world articles!

3 thoughts on “How to Generate the QR Code in SharePoint?

  • It this possible in sharepoint online. I think there isn’t any option for qr code in Sharepoint online.

    Reply
  • Is there a way to disable this feature ?

    Reply

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