Group By Content Type in SharePoint Online List View

Requirement: Set a List View Group by Content Type in SharePoint Online.

How to Set a SharePoint Online View Group by Content Type?
If you want to set a list view's group by option based on "Content Type" there is no option from web interface (because "Content Type" is missing from the list of columns in the drop-down!). Here is how you can group by content type.

Option #1: Edit the List View using SharePoint Designer
Here is how you can set a group by using SharePoint Designer:
  • Create a List view from SharePoint web user interface
  • Edit the view page in Advanced mode using SharePoint Designer.  Search for "<Query/>" and replace it with:
       <GroupBy Collapse='FALSE' GroupLimit='30' >
             <FieldRef Name='ContentType' />
sharepoint online view group by content type
This method works on SharePoint On-premises as well.

Option #2: Use PowerShell to Group by "Content Type" in SharePoint Online
Create a list view in SharePoint Online list and use this PowerShell CSOM script to update the list view's group by using "ContentType" field.
#Load SharePoint CSOM Assemblies
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll"
Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.Runtime.dll"
#Set parameter values
$ListName ="Documents"
$ViewName="All Documents"
Try {
    #Setup Credentials to connect
    $Cred= Get-Credential
    $Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($Cred.Username, $Cred.Password)
    #Setup the context
    $Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($SiteURL)
    $Ctx.Credentials = $Credentials
    #Get the List
    $List = $Ctx.Web.Lists.GetByTitle($ListName)

    #Get the view to update
    $View = $List.Views.GetByTitle($ViewName)

    if($View -ne $NULL)  
        #Define the CAML Query to Group by Content Type 
        $Query= "<GroupBy Collapse='FALSE' GroupLimit='30' ><FieldRef Name='ContentType' /></GroupBy>"

        #Update the View
        $View.ViewQuery = $Query

        Write-host "View Updated Successfully!" -f Green
        Write-host "View '$ViewName' Doesn't exist in the List!"  -f Yellow
Catch {
    write-host -f Red "Error Updating List View!" $_.Exception.Message
There is an another trick on modern lists: Append "?groupBy=ContentType" to the View URL and hit Enter in the browser, then use "Save View as" to create a new view with group by content type!
Group By Content Type in SharePoint Online List View Group By Content Type in SharePoint Online List View Reviewed by Salaudeen Rajack on January 22, 2018 Rating: 5

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