How to Create Calendar Overlay in SharePoint Online?

What is Calendar Overlay in SharePoint Online?

Calendar overlay is a cool feature in SharePoint that lets you layer the contents of multiple calendars into a single, easy-to-read, color-coded calendar view. Use it when you manage more than one calendar in your SharePoint environment but want to create a consolidated view of all events across these calendars. For example, you may have a calendar for your Team and a calendar for your organization. You can combine them and view all events from both calendars (technically up to 10 calendars) in a single view.

In Short: Calendar overlay feature in SharePoint Online aggregates events from multiple Calendars in a single View!

How to Add Calendar Overlay in SharePoint Online?

Calendar overlay in SharePoint Online is a feature that enables users to combine multiple calendars into a single view. With calendar overlay, you can create a single calendar that displays events from multiple sources in a single, unified view.

To configure a calendar overlay, do the following:

  1. Navigate to the calendar list on the top of which you want to overlay other calendar events.
  2. On the calendar view page, click on the Calendar ribbon tab >> Click on the “Calendars Overlay” button.
    calendar overlay in sharepoint online
  3. This opens the Calendar Overlay Settings Page. Click the “New Calendar” link to add a calendar to the list of additional calendars.
  4. Enter the Name of the calendar and select the type of calendar as SharePoint.
  5. Set the color to be used for items from the selected calendar.
  6. In the URL field, By default, your current Web URL will appear, click the Resolve button to populate the List drop-down with available Calendars from this site and select the desired calendar. Specify whether the overlay is always to be included on the calendar. If it’s not selected, users viewing the list can remove the overlay. 
    sharepoint online calendar overlay
  7. Once all information is entered, click the OK button. You will now see your calendar listed under Additional Calendars, Click OK.

Now you’ll see all the data from both calendars in a single calendar view. Based on your calendar overlay additions and visibility settings,

add calendar overlay sharepoint online

SharePoint Online: Calendar Overlay limit
Please note, the calendar overlay feature in SharePoint Online doesn’t support different site collections!

Conclusion

In conclusion, calendar overlay is a powerful feature in SharePoint Online that allows users to combine multiple calendars into a single view. With calendar overlay, organizations can ensure that everyone has a complete and accurate view of the organization’s events and schedule. By following the step-by-step instructions provided in this article, you can create a calendar overlay in SharePoint Online with ease. Additionally, the tips provided in this article will help you get the most out of this feature and ensure that your calendar overlay is effective and efficient. Whether you are a small team or a large organization, calendar overlay in SharePoint Online can help you keep track of important events and deadlines, making it easier to stay organized and on top of your schedule.

Salaudeen Rajack

Salaudeen Rajack - SharePoint Expert with Two decades of SharePoint Experience. Love to Share my knowledge and experience with the SharePoint community, through real-time articles!

5 thoughts on “How to Create Calendar Overlay in SharePoint Online?

  • Olivia, I have run into the same issue. Did you find a resolution? I am just adding overlays to act as codes for Travel, Work for Home, PTO, and Events.

    Reply
  • Hello there, I have been using this feature for years on our SharePoint sites. This issue is that I can’t find the option nor a similar solution on the Modern SharePoint Pages. We need to migrate our sites to the new layout.

    Reply
  • It may be an error because it’s not in the same Site Collection as the Calendar overlay.

    Reply
  • Thank you for this helpful article!

    Is there a solution if the user is met with an error “Unable to find lists with calendar view in the specified web” or “Unable to find specified web in the given URL” when clicking the Resolve button?
    I’m trying to create a main calendar that features overlays from other teams’ calendars within SharePoint, yet these error messages persist whether I leave the default URL or insert the URL from the other teams’ calendar pages.

    Thank you!

    Reply

Leave a Reply

Your email address will not be published. Required fields are marked *