SharePoint Online: How to Disable Download Option for Documents?

Requirement: Disable download document options in SharePoint Online.

SharePoint Online: How to Disable Download Document Button?

Are you looking for a way to disable the download option for documents in SharePoint Online? Well, One of the great features of SharePoint Online is that users can easily access and download documents. However, there may be times when you don’t want users to be able to download documents. This guide will show you how to disable the download option for documents on your SharePoint Online site. This is a great way to protect sensitive information and keep your data safe.

To restrict download options for documents such as download a copy, download button in SharePoint Online, here are some options:

Option 1: Grant “Restricted View” Permission to Users

To disable the download option in SharePoint Online, you can grant the “Restricted View” permission level to a particular user or group, allowing only read but not download.

sharepoint online document library disable download

This applies to a site or document library where you grant permissions. Users with a restricted view get a message, “You don’t have permission to download or print this file.” And SharePoint doesn’t allow these users to copy-paste also from Office documents.

sharepoint online disable download a copy

Option 2: Share a File with Block Download Option

Unlike sharing a site or document library, You can share a specific document with the download option disabled. To share a file,

  • Select any office documents, Click on the Share button in the toolbar (or from the context menu)
  • In the Share Popup, click on “People in <Your Domain> with the link” or “Specific People” Option. Uncheck “Allow Editing” and enable “Block Download” option.
  • Click on Apply, and enter your recipient name
    sharepoint online disable file download

This disables download options. Please note, the block download option works only for Office documents such as Docx, Pptx, Xlsx. For other file types like pdf, png, etc., you won’t see the “block download” slider!

sharepoint online disable download document

This allows SharePoint Online users to view documents while blocking the download. How about allowing users to edit but not download? Sure! How to Allow Edit Permissions but Not Download in SharePoint Online?

Salaudeen Rajack

Salaudeen Rajack is a SharePoint Architect with Two decades of SharePoint Experience. He loves sharing his knowledge and experiences with the SharePoint community, through his real-world articles!

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