As its name suggests, the Organization assets library is a centralized location for storing your organizational assets, such as images, logos, templates, etc., to make it easier for users to access them across all the sites when creating new pages.
You can add multiple libraries (up to 30 as of today!) as an organization asset library, and every library you add will appear in this section (However, all organization asset libraries should be from the same site!). When you try to insert an image to any SharePoint Online page, the file picker page gives us the option to insert an image from the Web, OneDrive, upload a file, site collection, etc. Once you add an organization asset library, users can select “Your organization” in the left pane to browse the libraries you’ve specified.
Make sure you have updated the PowerShell module before running these cmdlets.
How to Create an Organization Assets Library in SharePoint Online?
Create a new document library or use any existing document library from your SharePoint Online site. E.g., Here, in my case, I’m going to use the “Site Assets” library from my branding site collection to ensure the corporate brand guidelines for images, https://crescent.sharepoint.com/sites/branding. I’ve uploaded an image logo.png for the Tile image in File Picker. Here is how to create a new organization assets library using SharePoint Online Management Shell.
#Config Parameter $AdminSiteURL= "https://crescent-admin.sharepoint.com" $SiteURL = "https://crescent.sharepoint.com/sites/branding" $LibraryUrl = "https://crescent.sharepoint.com/sites/branding/SiteAssets" $ThumbnailURL = "https://crescent.sharepoint.com/sites/branding/SiteAssets/Logo.png" #Get credentials to connect $Credential = Get-Credential #Connect to SharePoint Online services Connect-SPOService -url $AdminSiteURL -Credential $credential #Create Organization Asset Library Add-SPOOrgAssetsLibrary -LibraryUrl $LibraryUrl -ThumbnailUrl $ThumbnailURL
Run the above script, Click on “Yes to All” to confirm the prompts that enable CDN. This should give you the “Document library added successfully” message on the screen. If you are enabling CDN for the first time, it takes about 15 min to complete that configuration. You can check the status of the CDN configuration with:
Get-SPOTenantCdnOrigins -CdnType Private
If you get the “(configuration pending)” message, you have to wait! Once completed, you can find the organization asset libraries under the “Your Organization” tab.
Here are some cmdlets to help you:
- To get all organization assets libraries in SharePoint Online, use:
- To update the organization assets library’s properties such as thumbnail image, use:
- To remove an organization assets library, use:
Add Organization Assets Library SharePoint Online using PnP PowerShell:
Here is the PnP PowerShell to add an organization asset library:
#Parameters $SiteURL = "https://crescent.sharepoint.com/sites/branding" $AssetsLibraryURL = "https://crescent.sharepoint.com/sites/branding/Assets" $ThumbnailUrl = "https://crescent.sharepoint.com/sites/branding/Assets/Logo.png" #Connect to SharePoint Online Connect-PnPOnline $SiteURL -Credentials (Get-Credential) #Add Organization Asset Library Add-PnPOrgAssetsLibrary -LibraryUrl $AssetsLibraryURL -ThumbnailUrl $ThumbnailUrl
Other PnP PowerShell cmdlets:
In conclusion, creating an Organization Assets Library in SharePoint Online is a simple process that can greatly benefit your organization. By centralizing important files and documents in one location, you can improve collaboration, accessibility, and version control. The steps outlined in this tutorial show you how to create an Organization Assets Library in SharePoint Online using the SharePoint interface. Additionally, this article also showed how you could create an organization assets library by using PowerShell, which allows you to automate the process and create the library quickly. This will enable your organization to easily access and manage important assets, improving efficiency and productivity.