SharePoint Online: How to Recover Deleted Files from Preservation Hold Library?

Requirement: Restore deleted files from the Preservation Hold library.

SharePoint Online: How to Recover Deleted Items from Preservation Hold Library?

The Preservation Hold Library in SharePoint Online and OneDrive preserves edited or deleted files to ensure there is no loss of data through accidental or willful deletion or editing of items under a Preservation Hold through retention policy, In-place hold, or eDiscovery. Sometimes, when items are deleted even from the recycle bin, you can recover those deleted files from the preservation hold library.

To restore deleted files from the preservation hold library, do the following:

  • Login to the site collection where you want to restore files from “Preservation hold library” as a site collection administrator (Important: preservation hold library is visible only to site collection administrators).
  • Click on Settings gear >> Site contents
  • On the Site contents page, click on “Preservation Hold Library.” This library will be created after the first time the content has been modified or deleted. (Direct URL: https://<your-domain>.sharepoint.com/sites/<your-site>/PreservationHoldLibrary/Forms/AllItems.aspx) restore files from preservation hold library
  • This library contains all edited and deleted items. Select the deleted file based on the file name and time-stamp values. Click on the “Copy to” button in the ribbon to copy the selected file to the desired library.
    recover items from preservation hold library

Items in the preservation hold library are automatically sent to the second-stage recycle bin after the retention period (In my setup, it’s 10 years!). Here is another post on creating a retention policy for SharePoint Online sites: How to Create a Retention Policy to Preserve Deleted Items in SharePoint Online?

Salaudeen Rajack

Salaudeen Rajack is a SharePoint Architect with Two decades of SharePoint Experience. He loves sharing his knowledge and experiences with the SharePoint community, through his real-world articles!

7 thoughts on “SharePoint Online: How to Recover Deleted Files from Preservation Hold Library?

  • Thanks for the info! Is there a easy way to restore LOTS of data from the preservation hold library back into exchange and onedrive?

    I was running out of onedrive space, deleted some things but that didn’t gain me any space, even after emptying 1st and 2nd recycle bins. Saw the 400GB in preservation hold folder. Didn’t find this page till after I found a page about changing retention policy. Changed that to 1 day and now loads of emails in inbox and files in active / not deleted folders in onedrive went away (hopefully into preservation hold folder?).

    I changed retention back to 12 years (can I delete the retention protocol? I don’t want active files not going away ever.).

    your instructions are showing me 30 items per page. And there’s tens of thousands of items. Next, next?

    And it seems it only allows download, not restore to onedrive.

    thoughts?

    Reply
  • In my tests, the space used for preservation old is substracted from the Onedrive space. Is it the same for you ?

    Reply
    • Of course, Yes! Any document library including preservation hold will occupy the storage space allocated.

      Reply
  • Great article as always.
    I must comment that we found out that its more advised to use retention label for SP rather than retention policy because of the versioning problem.
    once versioning is in place, and its in place be default by MS, and the site is under retention policy the versioning limit is not honored. even if you set 1 version for the library it will accumulate to 50,000 versions.
    Retention labels honors the versioning limits.

    Reply

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