Requirement: See who has viewed a document in SharePoint Online.
How to see who viewed a document in SharePoint?
Can we see who has viewed a file in SharePoint or OneDrive? Yes! We can track who has viewed a file in SharePoint Online with this nifty feature, “SharePoint Viewers”. To see who has viewed a document in SharePoint, do the following:
- Go to Site Settings >> Click on “Manage Site Features” under Site Actions.
- Activate the “SharePoint Viewers” feature.
Wait for a few minutes, and when hovering over a document, You’ll see the names of the people who have viewed a document!
Get the Number of Views on Files without User Names
If you want to disable the user names (and want to get just the number of views), You can set the Policy settings in SharePoint Admin Center.
- Go to SharePoint under Admin center >> Expand Policies, click on Sharing
- Scroll down to the bottom and uncheck “Let site owners choose to display the names of people who viewed files or pages in SharePoint”.
- Click on Save.
It takes a while for this change to take effect. Without this feature active, SharePoint just gives you how many people have viewed a document (without telling who has viewed it!).
Need a detailed report to see who has edited, downloaded, etc., a document in SharePoint Online? Use the Audit logs feature in the Compliance center!