Requirement: Set alerts for other users in SharePoint Online.
How to set up alerts for other users in SharePoint Online?
Alerts in SharePoint allow you to keep track of changes and activity within your site, so it is a valuable tool to have when collaborating with others. If you’ve been using Microsoft SharePoint Online for a while, you’re no doubt familiar with creating alerts for yourself. But did you know that you can also create alerts for other users? In this post, we’ll show you how to do just that. We’ll walk you through the steps to set up an alert for another user, and then we’ll show you how to manage your alerts!
Here is how to set alerts in SharePoint for other users:
- Navigate to the SharePoint site and then the specific list or document library you want to create an alert for other users.
- On the list or library command bar, click on “Alert Me” (In classic experience, under the List or Library tab of the ribbon, Click on “Alert Me” and then “Set alert on this library/list” from the drop-down menu).
- By default, the “Users” section will be filled with your User account. Click on the little “x” button to remove your account from there.
- Enter the user names under the “Users” section and set the other parameters such as Change Type, Type of alert as email messages or text messages, Frequency of the alert, etc. Don’t worry about the “Email”, which is set as your Email.
- Click on “OK” to complete creating the alert.
That’s all! This workaround triggers an Email notification based on the trigger you have configured for individual users. You can also set up alerts for specific folders or files in a SharePoint document library or a list item in a SharePoint Online List.
As a site Admin, You can delete alerts for other users by going to: “Site Settings” >> “User Alerts” under “Site Administration”. (URL shortcut: /_layouts/15/sitesubs.aspx)
Please note that you must have site owner permissions to create alerts or manage alerts for other users. To create alerts using PowerShell, use: How to Create Alerts in SharePoint Online using PowerShell?
Setting alerts is a helpful feature in SharePoint that notifies users of changes to documents, lists, libraries, and other items they are monitoring. As a SharePoint administrator or site owner, you can configure alerts on behalf of your users to proactively help them monitor important information. As outlined in this article, configuring SharePoint alerts for other users only takes a few clicks by leveraging the “Send Alerts on Behalf of Others” option. Choose the artifact to monitor, select the user to notify, and configure the change type trigger, and the system handles sending alerts automatically moving forward.